Online Induction & Contractor Management Software | Keyzo
Induct & Train 370x69

Online induction &
training made easy.

Get staff, visitors and contractors on-site, safely.

 Inductions Pre-boarding Contractor Management Policy Acceptance

Online Induction Software

Online Inductions, simplified

All in one online induction platform to quickly get newcomers up to speed with all of your training and policies.

Welcome new staff, visitors and contractors, managing any important training, documents and certifications along the way.

Automate training renewals and create on-the-go refresher training.

Transform your inductions with these features

From automated online inductions to streamlined policy management, discover how Induct & Train can transform your processes.

Job Roles

Assign training and policies to specific job roles and request certifications.

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Job Roles

Automate specific inductions, training, documents and policies to job roles, ensuring relevance and efficiency.

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Red & Yellow Cards

Maintain records of misconduct and categorise behaviour by severity.

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Red & Yellow Cards

Issue red or yellow cards for non-compliance or misconduct, keeping track of infractions on the user record for a designated period of time.

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On-Site

Track user activity across sites. Live data and fully auditable.

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On-Site

Track on-site attendance, run audit reports or fire evacuation roll calls at the click of a button.

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ePermits

Create custom permits, track statuses and attach related files - all in one place.

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ePermits

Custom permit builder and permit dashboard, to create, issue, track and approve permits. Link essential files directly to permits and keep information all in one place.

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Companies Plus

Manage contractor / supplier documents, certifications and accreditations.

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Companies Plus

Assign and automate specific documentation or certifications to be collected such as RAMS ahead of a contractor coming to site.

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Re-Issue and Renew

Re-issue training to everyone after incidents and set automatic renewal dates.

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Re-Issue and Renew

Set up renewal schedules for training modules to automatically issue refreshers of critical learning.

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Quizzes

Create detailed quizzes with custom scoring to ensure everything is understood.

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Quizzes

Create quizzes to test knowledge retention and identify areas needing improvement with customisable pass rates and failure actions/ notifications.

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Sites

Create and administer information for multiple site locations.

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Sites

Manage multiple work sites, assigning specific material relevant to each location.

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Hosts & Visitors

Assign guests to hosts so you can be alerted of arrivals.

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Hosts & Visitors

Track and manage host-visitor interactions with training requirements for site access.

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Self-Serve

Allow newcomers to complete inductions on their own devices with just a link.

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Self-Serve

Empower users with self-serve access to their training and induction materials reducing administrative effort.

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DocsHub

Central library for all your documents / policies, complete with version control.

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DocsHub

Store and manage essential training documents for quick easy access and version control. Assign acknowledgment requirements to users.

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Departments

Create departments and categorise your workforce.

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Departments

Organise users by department to streamline reporting, assign department leaders to be notified of specific actions keeping everyone informed.

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Quick Scan

Scan into site using digital QR codes or ID cards.

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Quick Scan

Quickly verify user compliance and training completion with an easy-to-access scanning feature to allow them to gain site access.

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Multi Profile

Collect different information for different users (visitors, employees, contractors).

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Multi Profile

Allow admins to manage multiple profiles such as employees, contractotrs or visitors ensuring personal information is relevant to the user.

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Branding

Customise your space with brand colours, logos and bespoke email templates.

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Branding

Customise the platform with your company’s logo, colour scheme and automated communictions

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Certificates

Request and store certifications from personnel or contractors.

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Certificates

Automatically brequest specific competency based certifications with uploads, expiry dates and automated reminders to keep everything up to date.

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Equipment Log

Keep records and PAT certificates of personnel equipment.

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Equipment Log

Maintain a log of equipment issued/used and associated training for accountability and compliance.

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Security Register

Induction register to validate induction status on entry.

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Security Register

Maintain a list of users who have passed required inductions, granting them site access.

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Custom Forms

Create custom forms and collect any data, such as incident reports.

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Custom Forms

Create custom forms, either admin-assignable or accessible to all users as live forms to enable additional information gathering. Restrict form access to ensure targeted distribution.

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Training

Create training modules, like tool box talks, and train your existing team.

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Training

Provide ongoing training and skill development opportunities to enhance employee capabilities.

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Audit Reports

Export nearly all data into excel for seamless auditing.

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Audit Reports

Generate audit reports to track compliance including on-site attendance, user training and induction records, document acknowledgment, certification renewals, and company reports.

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Multi-Format

Create training with unskippable videos, slides, written content and HTML.

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Multi-Format

Support various formats like video, slides, documents and quizzes for a diverse training experience.

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Notifications & Alerts

Automatically notify teams of important events, and stay on top of critical tasks.

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Notifications & Alerts

Set up custom notifications for key users and track amber (general) and red (critical) alerts in-system. Auto-resolved tasks clear once completed by another user.

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Access Tiers

Give various access views to key members, such as security or supervisors.

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Access Tiers

Control access to user and contractor information with 4 different levels of admin access.

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Customisable Workflows for your Skills Matrix

Customise and automate work flows so that each new employee receives appropriate training and policies based on their role or location.

Simply create and upload training materials and policies, assign them to specific roles or locations, and the system will automatically deliver the right content to each user.

Role-specific training

Location-specific training

Automatic policy distribution

Employee, visitor and contractor enrolment

Induction Workflow
Induction Workflow
ePTW

ePermit to Work

Create, issue, track and approve permits in real time with Induct & Train ePermits. Automate workflows, reduce paperwork, and ensure compliance with safety regulations.

Link essential files and documentation to keep everything in one place, while effortlessly tracking active, expired and pending permits from a single, centralised dashboard.

Create custom ePermits

Link related files to permits

Dedicated permit dashboard

Timestamped activity

ePTW

Verify induction status with sign in ID cards

Verify induction status upon arrival to site with digital QR codes or printed ID cards. Track time on site and filter by company, location, and date.

Pull a report of everyone currently on-site to use as a register in case of emergencies, or audit time spent on various sites by employees or contractors.

Site Access Cards
Site Access Cards

Report and measure content success

Track your training success with our reporting and analytics tools. Our dashboard shows key stats like which questions are most commonly failed, and the pass/fail rates for inductions.

You can also download comprehensive Excel reports for a deeper look at your data, with reporting available in almost all areas of the platform.

Snapshot dashboard reports

Detailed Excel reporting

Induction Reports
Induction Reports
Online Induction Profile

All your personnel details in one place

Induct & Train’s User Profiles store everything you need in one place: personal details, skills, certificates, training history, health records, and more.

Easily track competencies, attendance, and induction history for a complete view of each individual’s journey.

Our RAG status (Red, Amber, Green) offers a quick view of employee induction progress: passed, failed, incomplete, or expired.

Choose what you need to collect

Collect different information by user type (Visitor, staff, contractor)

Online Induction Profile

Global teams, local languages

Break down language barriers with seamless translation into multiple languages. Induct & Train is available in 17 languages ensuring every team member, including international drivers, feels confident and supported from day one.

Ideal for global teams and international visitors, our multilingual support ensures clear communication and smooth onboarding.

95% of contractors are now completing inductions before coming to site

Derek Millar, SHE Supervisor at dsm-firmenich

The platform is one of the most intuitive I’ve used with many great features

Ian Mawdsley, Regional BIM and Digital Coordinator

Keeping your data safe and secure

Your information and data security is our priority. Our servers are highly secure, with infrastructure spread across two availability zones. We use internal and third-party penetration testing systems to ensure that our systems are kept up to date with the latest security patches.

Read & Sign ISO

Welcome your team with Induct & Train

Start now and discover Induct & Train plans.

Still unsure where to start? Contact us to arrange a demonstration.

Supporting your journey…

40 Countries

Our software is used by companies globally, in more than 40 countries.

99.95% Uptime

With a 99.95% uptime guarantee, we prioritise your support.

24/7 Support

On call 24/7 tech support to ensure you’re always up and running.

Frequently asked questions

How secure is Induct & Train?

Your information and data security is our priority. Our AWS cloud servers are highly secure and we are certified and maintain the standards of ISO27001 and ISO9001.

AWS are also certified and comply with: SOC 1/ISAE 3402, SOC 2, SOC 3, FISMA, DIACAP, and FedRAMP, PCI DSS Level 1, ISO 9001, ISO 27001, ISO 27017 and ISO 27018.

We use internal and third-party penetration testing systems to ensure that our systems are kept up to date with the latest security patches.

Can I add my own branding?

Yes, Induct & Train allows you to customise the platform with your own branding. You can upload your company logo and choose your brand colours to give new starters a welcoming experience.

Can I have different access levels for users?

Absolutely! Induct & Train supports multiple user roles with varying access levels. You can have Admins (can manage your whole account), Company Admins (for example contractors who you have on site), Security (induction register access), Supervisors (see a limited view of their own areas).

How often is Induct & Train updated?

We follow a 9 week release cycle for all of our products, giving you new features, security enhancements and quality of life improvements. We aim to keep the system running smoothly and continuously improve based on feedback and industry standards.

Updates are applied automatically, so you don’t need to worry about downtime or manual installations.

Do you offer training or tutorials for using the software?

Yes! If you purchase an Induct & Train package you will have dedicated training and support to get you onboarded. We also support with system configuration and data input to quickly get you up to speed.

Can I import my existing training into the system?

Yes, you can easily import your existing training materials such as documents, videos, slides and more into Induct & Train. Our platform supports a variety of file formats and makes it simple to organise and assign your training content.

Can I integrate Induct & Train with other tools?

Yes, Induct & Train is highly flexible when it comes to integrations. If the other platform provides API access, we can connect with virtually any tool you’re using, from HR and payroll systems to document management software.

Can Induct & Train be used on mobile devices?

Yes, Induct & Train is fully optimized for mobile devices. Whether your users are accessing the system from a smartphone or tablet, they can complete training and manage tasks on the go, without any compromise on functionality.

Do I have to pay for all features, or just what I need?

With Induct & Train, we offer a range of packages tailored to suit different business needs. Each package comes with a set of features designed to provide the best value for your specific requirements. Whether you need a basic setup or more advanced functionality, you can choose the plan that fits your needs and scale up as your business grows.

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Whether you are simply looking around or doing some serious research, getting in touch is the first step to find out more about our innovative software solutions.