Acknowledgement and Document & Policy Distribution Software | Keyzo


Our document acknowledgement software and communication monitoring system can be accessed anywhere to ensure the notices you send out are received, acknowledged and understood, with instant tracking to see who is responding.

Optimise visibility, compliance and efficiency with cutting edge corporate communications software that provides full document control.

The process of updating both personnel records and informing staff members of new policies, compliance information and team communications can involve huge amounts of paper production, inefficient time spent collecting signatures and the stressful job of chasing people to ensure that they have received and understood the information sent. With a business that has a number of different departments and teams, this can be an incredibly time-consuming task from day to day and many require a measurable communications tool, better electronic document distribution and a notice tracking system due to heavy reliance on emails, which don’t effectively tell you when someone has read your internal communications.


read&sign is our document acknowledgement system and document distribution software which is the full, unique solution. This highly effective communication software uses a visual dashboard to show notification status tracking, ie; how many people have read and acknowledged sent notices within a set group or time. Notifications are sent by multiple delivery channels, including Email and SMS, whichever are required.


Quickly view how many people need to be prompted or re-sent a notice to acknowledge and automate these actions. This innovative read receipt software is business communications software at its very best, providing pure simplicity in digital communication monitoring for any organisation.

Online induction management system


With read&sign document turnaround software, recipients instantly acknowledge the receipt and their understanding of notices, which promotes increased responsibility, awareness and efficiency within the organisation. This allows for a centralised communication monitoring system in your business which includes policy management, a protocol analyzer, procedure recipient tracking, increased compliance and unified communications. Administrators and HR managers are shown who hasn’t acknowledged notices and are given the option to prompt recipients to respond.

There are huge benefits in using communication monitoring software like read&sign to send your important notices. Here are just a few…

saves time

Save time

Track digital communications and automatically send out reminders to employees who haven’t read your notice. Eliminate the need to constantly chase staff to sign paperwork

Improve communication

For policy recipient tracking or safety notices tracking you can send to different groups, roles or the whole company at once to keep everyone in the loop with all announcements

Instant tracking

With digital acknowledgement of receipt, you can instantly see who has read important notices or has NOT read and acknowledged them, so you can enforce compliance

Instant impact

read&sign is an excellent communication tracking system. Display important notices for new employees to read and acknowledge so each individual never misses an update

Reduce paper & save money

Send everything digitally and cut out your impact on the environment. If you are a large company across multiple offices and sites, read&sign can save you thousands

Consistent Information

Send consistent information across the board. Any notice can be sent to everyone immediately, making our delivery receipt software a particularly useful safety alerts tracker

Web Based

read&sign is an entirely web-based solution, meaning employees can access corporate communications anywhere, at any time by simply logging in to their profile


With this policy management software, procedures and workplace safety and health risks can be communicated straight away to everyone as safety alerts

Protect your business

If your business is at risk if important information is not acknowledged, develop a true digital communication environment with read&sign, completely GDPR compliant

We find it a very useful tool that enables us to monitor our communication efficiency and check timeframes for acknowledgment.

Chris Wild

Operations Manager, Humberside Airport

Read and sign dashboard reporting

Users, Categories & Groups

read&sign uses a simple structure to allow your management, digital communications manager, admin team and HR department to send important information to select job roles or the entire company, making it the perfect tool and tracking system to get the most out of your internal communications strategy, or even any crisis communications you have to distribute at short notice.

Build your organisation categories, departments, job roles, sub-groups and teams across different sites or locations to tailor notices to specific staff members. Within each category, you can assign authors who can send out notices.

Authors have full visibility and control of the communication process allowing them to see exactly who has read and acknowledged each message sent out.

Continually improve quality and compliance with full traceability and save management time by automating acknowledgement of business-critical information.

Read and sign dashboard reporting

Your Notices, Policies and Procedures

Your notices are important – that’s why we want you to be able to optimise efficiency by communicating using the latest technology. Quickly measure internal communications to view notice success and utilise digital acknowledgement of receipt to improve turnaround time and integrated document management.

read&sign allows you to see who has acknowledged your messages, no matter what they are or how many people they are sent to. This makes it excellent incident tracking software, and authors can decide which recipient each notice will be sent to and set schedules, deadlines and reminders. Each notice is assigned a reference number so that you can always refer back to it.

You can also ensure notices are only valid for a number of days – say, if a specific team are working on a project for a week – or have them on the system permanently for staff members to refer back to. With document management software like this, messages can be sent with attached plans or forms too, meaning staff get all the information they need in one go.

Dashboard reporting

Dashboard & Reporting

Within your organisation, there will be a number of different categories that your notices could be sent to, to a variety of job roles and departments. Keeping on top of exactly who has read each and every notice would usually prove difficult, which is why we have developed an innovative dashboard that can be viewed instantly to show the stats of each notice, setting read&sign apart from many other digital communication systems.

Each user has a full audit trail, showing what they have received, downloaded and acknowledged. Admin users and authors can see this information and can create, edit and delete other users, setting permissions for others to author notices. From this data, reports can quickly be put together to show which notices have been read and who needs to be re-sent a notice, ensuring everyone sees important information.

Dashboard reporting
read&sign case study humberside airport
Case Study

How Humberside Airport improved their communications using Read&Sign

In the aviation industry, effective communication is crucial to maintaining an efficient and effective operation. However, a harsh reality for many organisations is that communication processes are often complicated and time-consuming, taking up…

read&sign case study humberside airport

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